| BOARD MEETING MINUTES TULSA AUDUBON SOCIETY June 4, 2002
1. Meeting was called to order at 7:00 p.m. at Tomye Mainer’s home by
incoming President John Kennington. Attendees: John Kennington, Tomye
Mainer, Phil Teter, Paul Moser, Patty Moser, Bob Germany, Donna Germany,
Aline Romero, Jo Loyd, Carol Eames, Amy Lambert, Janie Cheek, Bill
Foster, Suzie Tramel, and Bob Harwood.
John Kennington thanked Tomye Mainer for handing over things to him
in good order. All attendees agreed Tomye had done a great job as her
tenure as President.
2. Minor changes to minutes of Board Meeting of April 2, 2002 were
provided by Tomye Mainer and Bob Gard (not present). Unanimous
acceptance of previous Board Meeting Minutes as amended.
3. Treasurer’s Report presented by Phil Teter. Bank statement not yet
available. $25,000 CD will soon mature, and Treasurer assumes that TAS
will want to reinvest. No disagreement from board. As soon as he gets
the bank statement, he will publish the Treasurer’s Report on email.
Afterwards, it will be submitted to Audit Committee. The May 31st
deadline was not met as it was not feasible, but efforts toward audit
are now underway. Phil also reported receiving a thank-you letter from
Friends of Deep Fork. John Kennington provided to Phil Teter the now-due
insurance bill for payment.
4. John announced some changes in committees and distributed
Director/Committee List. Carolyn Mathews’ efforts will now be called
“Education/Speakers Bureau”. She will continue to give speeches to
schools, retirement homes, and groups. This somewhat overlaps Dody
Nesbit’s duties in Outreach. Tomye Mainer agreed to separately chair
Audubon Adventures, and she and Carol will have responsibility for that
effort. Further discussion later in meeting.
5. Donna Germany announced that she would be taking over as Historian
to replace Laurel Upshaw, but will be giving up chairmanship of Sales
Committee. Aline Romero volunteered to resume responsibility for Sales
Committee and will be assisted by Mary Jackson and Lynn Dickerson.
Elaine Renning will continue as special project manager of the
The Sales Committee Inventory of January 2002 will need to be
updated. Discussion ensued regarding Sales. Various suggestions were
made to reduce inventory including giving items away as door prizes,
have a “super sale” in September, lower price of T-shirts and other
items. We have an inventory of 900+ Date Guide to Birds of Tulsa County,
which will not be updated again for 10 years, so it was determined that
a drastic reduction of this inventory was not needed at this time. But
the earlier edition 1988 was discussed (of which we have 94 ). John
Kennington suggested we make sure TAS has archived adequate copies and
the surplus should be donated to local universities, naturalists and
ornithology students. Board agreed. The Tulsa Birding Map Guide needs
updating as well. No specific plans as yet for update.
Jo Loyd offered to donate manila folders to Donna Germany’s efforts
to include some of these high-inventory items in the new-member packets,
including current Date Guide, Birding Map of Tulsa County and the other
Further discussion of Sales. Phil Teter reported Elaine Renning had
remitted proceeds from the photo print sales and the photographer had
Scrapbook. Jo Loyd has information on how to archive and will provide
that. Tomye Mainer offered to have an “archiving party” at her husband’s
office where things could be left on tables afterwards awaiting further
disposal. Volunteers for the archiving effort include Tomye Mainer,
Donna Germany, Carol Eames, John Kennington. It was reported that TU
archives are now being more carefully controlled and archives are not as
easily accessed as in the past.
Least Terns Bob Harwood announced that this will be his last year as
Least Tern Chairman and a new leader will need to be appointed. He has a
replacement in mind and will speak to that person privately and see if
he is willing. So far this year, reports show that the Terns are late,
behind schedule, not doing very well. Kevin Stubbs of Corps of Engineers
has been on Zink island last week, and the greenery has been treated
again with a stronger herbicide, a metal shield has been put on the
island to inhibit snakes, but the Canada Goose problem has not yet been
addressed. Bob Germany reported that Kevin Stubbs agreed to let us know
when meetings regarding water flow are taking place, perhaps one per
year, but so far he has not heard of any scheduled meeting.
Bill Foster announced that he will be available to head up the Eagle
program again next year. He asked if we should continue Eagle Days, and
received a unanimous “yes” from Board. We will plan for two consecutive
weekends in January ‘03, one Saturday and one Sunday and publish in the
Schedule of Events Guide, as well as newspaper coverage. Bill reported
that the structure on the Eagle property is still in good shape, and
suggested that we continue to monitor the Eagles. Board Approved.
Suzie Tramel reported on Field Trips for 2002-3. She has only two
definite dates for the 2002-3 schedule, but plans to have a meeting soon
with committee to finalize. She was reminded of the July 15th deadline
for printing the Event Guide and said the deadline would be met.
Amy Lambert asked to present something to the Board to consider. She
received an email regarding a goose with a fishline around its leg. She
wondered if we wanted to sponsor volunteers to go out and rescue
animals. Bob Germany said some of the rehabbers in Tulsa could take care
of it and that it probably would not be an activity TAS should
undertake. Board agreed .
Tomye asked how to direct a phone call she had received regarding
shooting of songbirds. Donna Germany provided name of Fish & Wildlife
head of Enforcement of Migratory Bird Regulations, in Oklahoma City.
• Audit Committee will resume audit right away. • Garden Center
Training - John Kennington will go to training on Garden Center
equipment. • Action item for Janie Cheek to put library flyers monthly
is included in Annual Plan, but it was suggested that we remove as an
action item and have Janie simply continue doing it as time allows, not
on a monthly schedule. • A Guide to Birding in Oklahoma – John
Kennington has already put some information online from this guide and
suggested that we eventually have all this information online at the TAS
website. Jo Loyd and John to discuss what needs to be done. Jo will put
together list of original contributors, such as Elizabeth Hayes, Joe
Grzybowski, and others. • Philbrook Grounds Renovation update. 18-22
months, no admittance. Hardhat area only. • Dirt Mining hearing in Osage
County postponed pending investigation of a legal challenge by an
adjacent property owner. Will continue to monitor. Cross Timbers, Nature
Conservancy people will likely attend the meeting. New Business
• Event Guide deadline July 15-22, 2002. • Fund Raising by sale of
Birdseed. John suggested re-introducing the seed sales. Discussion
regarding whether or not TAS volunteers can physically handle the seed
bags. John reported that some Boy Scout troops could provide the
manpower. He suggested that we ask the Scouts to distribute flyers in
neighborhoods and businesses as well. We will need to find someone who
will donate warehouse space for the birdseed sale. John said he still
has the database of birdseed customers from the past and we could do a
separate mailing of flyers, and/or include flyers with the Scissortail
issue. We will still need TAS volunteers for the day of the sale. John
will put the order form online at TAS website. It was agreed that
careful accounting of this program should be followed to determine its
profitability. Tomye made motion that we proceed. Aline seconded. Motion
carried. • John proposed that TAS sponsor more Audubon Adventures with
proceeds from the birdseed sales. He proposed a target of 25 Audubon
Adventure classes in our next fiscal year. We would change our approach
by first finding the appropariate teacher and follow thru to make sure
it’s used, not just send the kits to a school as in the past. This would
cost $1025. Motion to spend a maximum of $1100 on Audubon Adventures
next year was made by T Mainer, seconded by Patty Moser. Motion carried.
• Membership Promotion. John Kennington said his name could be used as
contact. He said the recipients of Audubon Adventures are automatically
members. He will determine the dues split for those members. He
commented that reinstating the birdseed sales will generate new
membership. • Chapter-only dues. Action item. Cost per newsletter will
be determined by Phil and Janie as a basis for determining what these
dues should be.
Volunteers to host next two meetings: Carol Eames August Patty Moser
Having no further business to be brought before the Board, meeting
adjourned at 9:00 p.m. Thanks to Tomye & Jim Mainer for opening their
home and providing refreshments.
Minutes of Board Meeting
John Kennington, President, called the
meeting to order at 7:10 p.m. in the home of Carol Eames. The following
members were present: Janie Cheek, Carol Eames, Bob Gard, John
Kennington, Amy Lambert, Peter Lowen, Jo Loyd, Tomye Mainer, Patty and
Paul Moser, Aline Romero, Janet Slater, and Suzie Tramel. Paul moved to
accept the minutes of the previous meeting, and they were unanimously
approved. Phil Teter reported there were no unordinary items in the
treasurer’s report. Tomye moved to accept, and approval was again
unanimous. John Kennington presented Phil with the bill from Tulsa
Garden Center for $315 to cover a $35 rental for our third Tuesday
society meetings between September and May.
Bryant College in Rhode Island is putting together
a national database on women in environmental education. John has
received forms for our group to nominate candidates. Janet Slater
suggested we could nominate our education chairman, Carolyn Mathews, who
has previously received awards in this field.
The Yellowstone Association is looking for a
permanent executive director. Carol Eames took the application blank
for personal consideration.
John has a letter from Bob Walshaw urging that we
not sell bird seed mixes containing millet, as they only encourage House
Sparrows, one of our Eastern Bluebird’s worst enemies.
Audubon Adventures: Tomye’s daughter,
Valerie, will get her a list of teachers who are prospective users of
the Audubon Adventures curriculum. Currently, four teachers are signed
up. John also has a teacher list. National Audubon has a new policy of
awarding a year’s membership to teachers who sign up to use Audubon
Adventures. Also, there is a supply of gifts from National Audubon,
which can be used as door prizes, to encourage new memberships, or to
show teacher appreciation. These are stored at Jim Mainer’s office.
Donna Germany has agreed to replace Laurel Upshaw
as TAS Historian, and has met with Nyla Woody concerning keeping
these records. Laurel is reorganizing all materials preparing to pass
them along to Donna. Tomye reminded us that the TAS slide collection is
stored in Jim Mainer’s office.
Suzie Tramel has all the field trips for the
coming year planned and will submit her report to Jo Loyd tomorrow for
inclusion in our 2002-2003 Event Guide.
Janie Cheek needs the President’s letter and the
Recorder’s report for the next edition of our newsletter, The
Scissortail. Deadline is next Friday
Peter Lowen, our new hospitality chair,
needs the list of any volunteers already signed up to provide
refreshments at our monthly society meetings. Janet Slater volunteered
to help with the first meeting in September. Tomye will bring door
prizes. Lynda Fritts will bring a new sign-up sheet to the September
meeting to supplement John’s list. Tickets to give away the door prizes
are in a closet at the Garden Center. Paper plates, cups, and napkins
will probably have to be restocked.
Least Tern chair Bob Harwood wants to be
replaced and new prospects are being approached. Several recent
observers reported terns still lighting and feeding in their two nesting
areas monitored this summer, although most have already departed.
We will hold our funding raising garage sale
again this year, though we may not receive as many donations, since
there is no intervening year as in the past. All are urged to collect
saleable used items other than clothing to help us make this event a
success. John proposed we might also be able to sell items on E-Bay.
There was a suggestion that we might want to sell shade grown coffee,
which can be produced without destruction of neo-tropical bird wintering
habitat. Janet Slater knows of a source for such information, and will
Lynda Fritts reported by telephone that the program
slate for next year is completed and ready for Jo to publish in the
Janet reported for the audit committee, composed of
herself, Bill Foster, and Amy Lambert, that they found no discrepancies
in the records of the previous year’s business.
John reported that he is contacting various
suppliers for the birdseed sale, and may not be able to send out
a price list/order form until he can obtain a firm commitment from one
of them. Therefore, a firm date for this event, planned for the month
of October, cannot yet be set. Janie Cheek suggested that we include
the order blank with the next Scissortail edition if John can set
the date by August 15 or 16. John is also looking for warehouse space
and has two possible locations.
The use of the Philbrook grounds to study
the many birds living there, especially the spring neo-tropical
migrants, is lost for the next two years due to landscaping renovation.
Bob Gard reported that proposed dirt mining in the
Lake Keystone area adjoining our eagle property is on hold and
not likely to happen. Another neighbor has hired an attorney to
convince the appropriate Osage County board that such mining is
illegal. Also, the Osage Tribal Council is now aware of the mining
prospect and holds ownership rights to any minerals removed from the
County. Per the improvement of the highway right of way in front of our
eagle property, Jim Benson has replaced our prior contact person, Joe
Ben Mashunkashay. The February board meeting minutes regarding this
matter were furnished to our new president after being reviewed by the
The group discussed how the “Chapter Only”
member category (dues of $10), should be designated in our
literature. Phil said that we have a $2.64 cost per member per year to
mail 6-page editions of the Scissortail. Through next year, our
chapter will still be receiving $5 per old member kick-back from
National Audubon, so for the present, we can afford to keep the $10
local membership rate. Bob Gard suggested that we refer to this as
“Newsletter Subscription” and in parentheses say (“includes local
chapter membership.”) In this way, we can continue the $10 membership
category for the present. Paul Moser so moved and Peter Lowen
seconded. Motion carried.
Jo Loyd has contacted Dan Niven regarding the
“Important Bird Areas of Oklahoma” project. He wants to talk to us
about this, but has failed to recontact her in a timely manner.
Apparently, we will have to talk with him before we can contribute to
the project, but Jo feels all we will need to do is fill out forms
describing these areas and why they are important to bird populations.
Carol Eames announced that she is leading a trip to
Costa Rica from February 16 to 25, 2003, at a Tulsa-to-Tulsa cost of
$3,298 per person. Participants need a passport, but no immunization
shots. If anyone from TAS makes the trip with her, she will make an
appropriate contribution to our chapter.
Volunteers for future board meetings were:
October, Mosers; December, Janet Slater; and February, Bob Gard.
TULSA AUDUBON SOCIETY
Minutes of Board Meeting
October 1, 2002
John Kennington, President, called the meeting to
order at 7:03 pm in the home of Paul and Patty Moser. In addition to
those three, the following were present: Tomye Mainer, Phil Teter, Bob
Germany, Donna Germany, Bill Foster, Peter Lowen, Amy Lambert, Aline
Romero, and Suzie Tramel. A motion was brought by Suzie that minutes of
previous meeting be accepted as submitted, seconded by Paul Moser,
Phil Teter gave Treasurer’s Report and requested
replenishment of our post office fund. Unanimous approval.
Announcements included items of interest such as
birding sites, book deals and upcoming meetings or presentations by
Janie Cheek sent word that next Scissortail
deadline for articles is October 10, 2002. Suzie Tramel will arrange to
get a write-up of upcoming field trips and recently past trip to
Tomye Mainer reported she has orders for 25 Audubon
Adventures kits from local schools. She will provide a list of the
schools to John and to Carol Eames.
Bob Germany informed the Board that Federal Fish &
Wildlife budget is better this year than it has been in some time.
However, Oklahoma state agencies are suffering because of recent budget
Bill Foster advised that monitoring of the eagles
will be done at the Keystone Lake property November 1 through March
Carolyn Mathews sent John a trip list of her
upcoming meetings/seminars, incuding Norman OK, Hutchinson KS, and
Maryland. The list included a meeting with the Weyerhauser group
October 17th regarding Deep Fork. She will communicate with
Gail Storey the results of that meeting.
Suzie Tramel reported that the TAS Schedule of
Events has been printed and is being distributed to the appropriate
places around the city. The brochures will be placed at Oxley Nature
Center by this weekend.
Donna Germany, Historian, said a meeting of
volunteers will be held at Jim Mainer’s office to go through materials,
determine relevance, and whether or not archiving guidelines will be
Peter Lowen requested Board approval to use $50
from budgeted Hospitality fund to purchase gift certificates for door
prizes. He also asked that some of the Scissortail T-shirts be taken
out of Sales inventory for door prizes. Paul Moser made a motion that
some T-shirts be given to Hospitality Committee. Bill seconded. Motion
John Kennington announced that TAS’ website has
been updated to include Bird Seed Sale and Recorder’s report.
Board members encouraged to take Bird Seed Sale
flyers to place in additional locations. Seed orders are coming in very
well. John asked for loan of wagons, two-wheelers and carts for use in
loading the seed on the day of the sale. John also requested
reimbursement of printing costs of the flyers in the amount of $600.
John introduced Shade Grown Coffee materials for
attendees’ information to approve its sale in conjunction with the Bird
Seed Sale and other sales. He requested expenditure of $166 to launch
this program. Peter made a motion to authorize the check, seconded by
Amy, motion carried.
Regarding right-of-way issue for road at Eagle
sanctuary, John is awaiting further word on details.
Suzie Tramel volunteered to fill in as Secretary
for Janet Slater on a temporary basis.
Eagle Prints – Jack Miller Jr. called John
Kennington expressing an interest in donating his father’s entire print
collection to Tulsa Audubon Society. In return, TAS would need to
provide a receipt for tax purposes. Miller’s accountant is presently
determining the value. Paul Moser moved that we accept all the eagle
and scissortail prints they will give us, as long as we have a place to
store them. Motion seconded by Donna Germany. Motion carried.
Certificates of Recognition – John received a list
of names from Laurel Upshaw. Tomye suggested John handle this himself,
and he agreed.
Tomye Mainer will host the next board meeting
December 3rd, in lieu of Janet Slater. February meeting is
set for Bob Gard’s residence.
Having no further business to be brought before the
Board, the meeting was adjourned at 9:00 p.m. for informal discussion
and refreshments provided by the Mosers.
Submitted by Suzie Tramel
Temporarily acting on behalf of Janet
TULSA AUDUBON SOCIETY
Minutes of the Bi-monthly Meeting of the
Board of Directors
December 3, 2002
President John Kennington called the meeting to
order at 7:15 p.m. at the home of Tomye Mainer. Present were: JK, TM,
Jo Loyd, Bob Gard, Marcie Goad, Peter Lowen, Patty Moser, Donna Germany,
Phil Teter, and Cyndie Browning. John Kennington announced that Ms.
Browning has taken over the duties of Secretary following the
resignation of Janet Slater. A motion to accept the minutes of the
October meeting as written was made and passed unanimously.
Phil Teter gave a brief Treasurer’s Report,
including that the Bird Sales have taken in about $600, so far.
Tomye Mainer reported that she has received 3
more orders for Audubon Adventures (from the boxes checked on the Bird
Seed Sale order form).
John Kennington moved for approval that Mr.
Bauman, who provided the space for the Bird Seed Sale orders to be
picked up, be given a membership to the National Audubon Society in
appreciation for his participation. Approval was unanimously granted.
John also reported that coffee sales continue to
be good, and asked for approval to spend up to $100 for inventory to
fill the orders he’s already received. Bob Gard so moved, and Tomye
Mainer seconded the motion. Unanimously approved.
Regarding the right-of-way for a road at the
Eagle Sanctuary, John Kennington reported that he now has the easement
agreement and will forward it to the city after he receives the city’s
check for $385. The members discussed the moving of fences and
improving of culverts contained within the easement. As an aside, Phil
Teter reported that TAS spent $225 for brush-hogging in the sanctuary
area during the past 3 years, paid for through the eagle fund.
Regarding Jack Miller’s eagle prints, Mr. Miller
reported to John Kennington that he has had the prints appraised and
that his lawyer is now working on an agreement.
John Kennington delivered a check of $1.00 to
Phil Teter. The check was received from the Unclaimed Property
Department of the State of Oklahoma, and represents a dividend on
General Dynamic Stock. Apparently, at some time in the past, someone
donated the stock to TAS. John Kennington said he would follow up on
trying to determining where (who) the stock came from.
Emily Byrum of the National Audubon Society will
be visiting Oklahoma during the week of December 9th and
would like to meet with TAS Board Members, if possible. There was some
discussion of when would be a good time, whether enough members would be
available to have dinner with her during that week or whether they
should take her to dinner before the Dec 17th general
meeting. John Kennington said he would contact Ms. Byrum to find out
when she might be available.
Apparently, plans for two developments within
Mohawk Park are currently pending in Tulsa County, one a recreational
water park and the other a Native American theme park. It was suggested
that the members contact their city and county commissioners, and/or
write letters to the Editors of Tulsa World to protest the decision.
Marcie Goad asked, what is the TAS position on these plans? The general
consensus was that TAS opposes the development of one of the last open
and “wild” areas in Tulsa, that all too soon there won’t be anymore open
areas left in the city. Since most of the members had not seen the
newspaper article about the Native American theme park, John Kennington
said he would scan and e-mail it to the members.
John Kennington also reported that the comment
period on the environmental impact studies on further development at
Grand Lake is still open.
A lengthy discussion followed about updating the
“Guide to Birding in Oklahoma,” last published in 1986. Jo Loyd
reported that some years ago, she and others had worked on updating
various sections of the booklet but there’s been no recent activity on
the project. When the question arose about where the original maps from
the booklet might be, Donna Germany reported that they were in the TAS
Archives at the McFarland Library at TU. The members then discussed the
pros and cons of publishing the booklet on the TAS website: should the
entire text (and maps?) be published on the internet, to be freely
downloaded by anyone who browsed the website, or should excerpts (or
“teasers”) from the text be published on the website, with encouragement
to “buy the book” if anyone wants a copy of it? Donna argued strongly
against offering the material for free via the internet and several
members agreed with her. Others said they didn’t think offering the
material on the internet would substantially cut into sales of the
booklet to such a degree that it would result in a financial loss to TAS
for undertaking to publish and sell the book for profit. Matter tabled
for further discussion.
The late Nan Jankowski left TAS the sum of $5,000
in her will, to be used in any way deemed appropriate by the members.
Although she herself was not a member of TAS, apparently she loved birds
and always had bird feeders in her yard. John Kennington opened the
meeting to discussion of possible ways to spend the money. Donna
Germany and John Kennington suggested using it to develop resources to
enhance and support the Audubon Adventures. Jo Loyd suggested possibly
developing a project in Tulsa that would interest the community, such as
buying land? building a nature trail somewhere? providing an exhibit at
Oxley Nature Center? The Deep Fork Wildlife Refuge in Okmulgee and
Cross Timbers out in Sand Springs were named as two possible recipients
of the funds. Another possibility was the Creek Turnpike wetlands. No
one was certain who manages the property, DOT or Turnpike Authority? Jo
Loyd said she would find out who owns/manages the property so that TAS
can investigate the possibility of taking over those wetlands and
opening them up for access to birders.
John Kennington announced that Pathways to
Conservation grants offer matching funds for building boardwalks,
observation towers, etc., which we might pursue if/when TAS decides how
to spend the Jankowski bequest.
Donna Germany is presently reviewing the TAS
materials in the archives at TU, in an effort to decide what should be
archived, what should be stored or displayed elsewhere, and what should
be discarded. She has several TAS scrapbooks and wondered if they
should go into the archives; the trouble with that is, once they’re in
the archives, no one will get to see them unless they specifically
request them. Apparently, access to the archives is so limited that
unless you know exactly what you’re looking for, you will not be
permitted to browse freely until you find it. She also asked us to
consider whether or not we need to maintain a scrapbook.
Peter Lowen asked, on behalf of the Hospitality
Committee, for anyone who has them to bring Christmas decorations
(tablecloths, centerpieces, etc., to decorate the “goodie” table) to the
December 17th general meeting and several members offered to
bring various items.
There being no further business to be brought
before the Board, the meeting was adjourned at 9:00 p.m.
The February meeting will be on Feb. 4, 2003, at
the home of Bob Gard.
Secretary of the Tulsa Audubon Society